Facilities Coordinator Cover Letter Template

Dear Hiring Manager, Opening hook: In my last role I was the go-to person for keeping workflows moving when facilities issues cropped up, and I managed to bring maintenance response times down by about 25 percent. At [Company Name], I’d focus on practical, service-minded fixes that keep space on the floor ready for the team to use. I understand the need to balance reliability with cost, and I’m comfortable using the right tools to track tasks and keep stakeholders in the loop. Skills alignment: I have solid experience coordinating maintenance schedules, space planning, and vendor liaison. I’ve supported multi-site facilities with a mix of preventative work orders, room configurations, and site inductions. I’m comfortable with CAFM systems and basic budgeting, and I’m used to talking through requirements with cleaners, electricians, and contractors to avoid delays. Evidence story: When a major refurbishment started at [Previous Company], I kept daily operations running while coordinating trades and access windows. We tightened access controls and staged works to minimise disruption, and we completed the batch of critical tasks on time. The on-site team appreciated the clear handover notes and weekly progress emails, and I tracked issues to ensure nothing slipped through the cracks. Professional close: I’m ready to discuss how I can help [Company Name] run facilities smoothly and plan spaces effectively. I can meet for a chat this week if that suits. Kind regards, [Your Name]