HR Administration Assistant Cover Letter Template

Dear Hiring Manager, I’ve supported HR admin teams for several years and know how quickly records can drift without regular checks. In my current role I updated over 1,000 personnel records in the past year and implemented a quarterly audit process that caught 98 percent of discrepancies before payroll cut‑off. I’m looking to bring that same attention to detail to [Company Name] and help keep the data accurate and easy to access. In this role I regularly manage personnel records, process employment applications, and respond to enquiries about entitlements. I’m comfortable with data entry, report preparation, and ensuring compliance with employment regulations. I’ll fit in well with your team if you value clear communication, careful record keeping, and consistent processes that support hiring and staff movements. One example is when I identified a gap between leave records and approvals. I mapped leave balances across several systems, corrected a backlog of missing approvals, and implemented warnings for managers when leave requests lacked supporting data. The result was a smoother handover during transfers and almost no backdated leave issues for six months. I’m available to discuss how I can support your HR admin needs at [Company Name]. I am happy to chat by phone or meet in person at your convenience. Kind regards, [Your Name]